Fox Wood Modifications Committee Meeting Minutes of our October 29, 2004

*Oct. 29, 2004 - Modification Committee meeting at 6 PM at Fox Hollow Country Club in the Trinity Room. Members of the Modification Committee attending were Tim Gibson, Mandy Gibson, Tony Francis, Pat Cusumano, Diane Kocienda, Helen Yauger, Mike Yauger, Wendy Dong, and Bob Niemiec. Jay Demyan was also in attendance. One gentleman dropped by the pick up a modification form. That was the only homeowner at this meeting.

*Information concerning Modification Committee from Board meeting on Oct 26, 2004.

^new form for submitting applications was given to the Board for approval
^The log that was created to track each application was given to the Board. This will show the following:

^Tim requested that the Modification application form and an explanation letter be placed on the web site, so that homeowners have access. http://www.theslyfox.com/ This web site is being built.
^The form letter to be used to send to the homeowners who have, according to our survey of Fox Wood, items on their property without approvals in the files, was presented to the Board.
^Definitions for fences, basketball goals, and flagpoles were presented to the Board -- the Board will find out the best way to adopt these and others as developed.

*Meeting with Dee Dee Rodriguez on Oct 28th at 4 PM to discuss the process used to handle the application forms.

^Melrose has a history database of all information for each property and can supply us with copies of any information we need.
^Discussed our process and it was felt that we were compromising Melrose's database, so all applications will first go to Dee Dee at Melrose for logging -- the originals will immediately be delivered to us by Dee Dee. We will follow our established procedure and at the end of the process all applications will be returned to Dee Dee for logging on their database and then storage.
^Plastic containers for the 910 lot files will be purchased before returning them to Melrose

*Other definitions that need to be worked on, so that we can complete our list are as follows:

wells
landscape curbing
solar panels
hurricane shutters
structural additions
ground and landscape lighting
screening

*Diane and Mandy will work on the territories for each committee member to make the areas are more equitable.

*There were fifteen (15) applications that were presented to the Committee for a vote. There were fourteen (14) approvals and one (1) denial.

*The American Disabilities Act was discussed concerning the necessity of keeping the sidewalks clear when workers are not present during the construction of a pool or any grading.

*Suggestions made are as follows:

1. Start to check our areas again after the first of the year, when we have completed all letters for homeowners who have things on their properties without approvals in the files.
2. Jay suggests that we look around other neighborhoods for upcoming trends, that we cause problems for us later.
3. We all need to be aware that it is important that we validate and check twice all problems we observe and then present it to Tim with all the pertinent information.

*Our next meeting will be Nov 11, 2004 at 6:30 PM at Fox Hollow in the Trinity Room.

Submitted by Mandy Gibson